Management Professional & Administrative

Full Time | Glasgow, SCOTLAND | 4 months
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Job Summary

Full Time
£22,417 - £26,715

Job Description

1. Responsible for effective end to end administrative support of PGR applications by overseeing the PGR application system. Answering queries from applicants, ensuring applications are sent to the appropriate academic, monitoring the progress of applications (liaising with academics, PGR convenor, External Relations and College Graduate School) and returning decisions through the applications system. This includes visiting PGR students. Liaising with the College Graduate School and External Relations to suggest and implement improvements to the application system.

2. Ensure proactive support for new PGR students to the School, giving advice to students and supervisors on a variety of issues from registration, Tier 4 compliance, as well as School processes and procedures. Assisting students with their time here at Glasgow to provide the best service and student experience. Provide pastoral care, advice and support to PGR students on all student matters, managing cases sensitively and confidentially to resolution.

3. Manage and co-ordinate the full Tier 4 compliance process for PGR students in the School. Ensure that both supervisors and students are aware of the responsibilities placed on them and the University by UKVI. For academics this includes recording regular meetings with their students in our local system to evidence engagement with their studies. Monitor and highlight any issues with non-compliance, taking actions to address this or escalating appropriately.

4. Manage and coordinate the annual progression process for PGR students, ensuring this process is managed effectively; data is accurate, maintained and captured within timescales required and any disparities resolved timeously.

5. Advise both candidates and academic members of staff on the regulations of the main funding bodies to ensure compliance and consistency with procedures. Advise the School PGR Committee on the number of scholarships available and provide feedback on outcomes to applicants. Provide information on students allocated across various funding sources, together with data on completion rates, highlighting any problems and suggesting appropriate actions for resolution.

6. Manage and disburse stipend payments and tuition fees for School held projects through MyCampus.

7. Responsible for managing and organising events, including induction, PGR application information sessions, etc.

8. Full administration support for the School PGR Committee, Clerking and contributing to School PGR Committee, providing advice and support. Analyse completion data, funding sources to record for/report to School Research Committee and Graduate School.

9. Liaise with CDT administrative staff to ensure consistent high-quality process and practice for CDT students based within the School.

10. To undertake other administrative tasks as requested by the Head of School, the Head of School Administration and Research Student Committee.

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