Business Administrator Apprentice

Chelmsford, ENGLAND | 5 months | Deadline: Closing date: today
This position has expired. Do not apply!

Job Summary

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Chelmsford

£27,467 Average salary of similar jobs | Check Salary...

Job Description


You will receive training in all areas of the office, from data entry on reports to producing quotations for client works, to invoicing and accounts assistance. This opportunity will give you an insight into how the company operates and how to administrate the relevant process to ensure it runs smoothly.

Your key roles & responsibilities will be:

  • Assist with office administration duties
  • Assist in the monitoring & tracking of all incoming reports from staff
  • Ensure accurate data entry of report details onto the appropriate systems and produce final reports
  • Ensure job files are updated on the server and within our system incorporating all relevant reporting information
  • Assist in the timely delivery of all reports to clients
  • Ensure job numbers are allocated to all quotations, recording all relevant details from sales enquiries including materials
  • Ensure job files are initiated on the server and within our system incorporating all relevant estimating information
  • Assist in the production of quotations in accordance with company procedure and rates and in a timely manner
  • Ensure all quotations issued meet minimum requirements including variations and extra works
  • Assist with client queries, revisions and amendments in a timely and professional manner
  • Liaise with operations regarding scheduling of works providing details of scope, volume, urgency and start date
  • Order supplies and book subcontractors as per quotations
  • Follow our PO (purchase order) process and ensure PO's are allocated the relevant job number
  • Ensure job filing systems are maintained and reflect the current status of each job
  • Ensure final works are reflected in final quotation and our system is updated for invoicing purposes
  • Review quotations that are time-expired and chase client if deemed appropriate
  • Collate necessary fleet information and enter data into appropriate files / systems
  • Collate necessary Human Resources & training information and enter data into appropriate files / systems
  • Collate necessary finance information and enter data into appropriate files / systems.
  • Provide minute taking assistance for senior meetings and updating of meeting notes where necessary
  • Assist in answering phones, transferring calls and taking messages
  • Provide administrative assistance collating information and compiling reports for client meetings where necessary
  • Provide assistance with reporting when necessary in terms of data input, checking and issuing
  • Assist in providing reporting on suitable departmental performance data
  • Assist in the smooth running of the office, ensuring clean and tidy areas and necessary stock levels
  • Attend and successfully complete any identified training courses

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation. Additionally special requirements may be required for certain work.


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